This document contains important information about our decision (yours and mine) to resume in-person services in light of the COVID-19 public health crisis. Please read this carefully and let me know if you have any questions. When you sign this document, it will be an official agreement between us. 


Decision to Meet Face-to-Face

We have agreed to meet in person for some or all future sessions. If there is a resurgence of the pandemic or if other health concerns arise, however, I may require that we meet via telehealth. If you have concerns about meeting through telehealth, we will talk about it first and address any issues. You understand that if I believe it is necessary, I may determine that we return to telehealth for everyone’s well-being. 


Suppose you decide at any time that you would feel safer staying with, or returning to, telehealth services. In that case, I will respect that decision as long as it is feasible and clinically appropriate. However, reimbursement for telehealth services is also determined by the insurance companies and applicable law, so that is an issue we may also need to discuss. 


Risks of Opting for In-Person Services

You understand that you are assuming the risk of exposure to the coronavirus (or other public health risks) by coming to the office. This risk may increase if you travel by public transportation, cab, or ridesharing service.


Your Responsibility to Minimize Your Exposure

To obtain services in person, you agree to take certain precautions which will help keep everyone (you, me, and our families, [my other staff], and other patients) safer from exposure, sickness, and possible death. If you do not adhere to these safeguards, it may result in our starting / returning to a telehealth arrangement.  Initial each to indicate that you understand and agree to these actions:

  • You will only keep your in-person appointment if you are symptom-free. ___
  • You will take your temperature before coming to each appointment. If it is elevated (100 Fahrenheit or more), or if you have other symptoms of the coronavirus, you agree to cancel the appointment or proceed using telehealth.  If you wish to cancel for this reason, I won’t charge you our normal cancellation fee. __
  • You will wait in your car or outside [or in a designated safer waiting area] until no earlier than 5 minutes before our appointment time. ___
  • You will wash your hands or use alcohol-based hand sanitizer when you enter the building. ___
  • You will adhere to the safe distancing precautions we have set up in the waiting room and testing/therapy room. For example, you won’t move chairs or sit where we have signs asking you not to sit.___
  • You will wear a mask in all office areas (I [and my staff] will too). ___
  • You will keep a distance of 6 feet and there will be no physical contact (e.g. no shaking hands) with me [or staff]. ___
  • You will try not to touch your face or eyes with your hands. If you do, you will immediately wash or sanitize your hands. ___
  • If you are bringing your child, you will ensure that your child follows all of these sanitation and distancing protocols. ___
  • You will take steps between appointments to minimize your exposure to COVID. ___
  • If you have a job that exposes you to other infected people, you will immediately let me [and my staff] know. ___
  • If your commute or other responsibilities or activities put you in close contact with others (beyond your family), you will let me [and my staff] know. ___
  • If a resident of your home tests positive for the infection, you will immediately let me [and my staff] know, and we will then [begin] resume treatment via telehealth.___


I may change the above precautions if additional local, state or federal orders or guidelines are published. If that happens, we will talk about any necessary changes.


My Commitment to Minimize Exposure

My practice has taken steps to reduce the risk of spreading the coronavirus within the office and we have posted our efforts on our website and in the office. Please let me know if you have questions about these efforts. 


If You or I Are Sick

You understand that I am committed to keeping you, me, [my staff], and all of our families safe from the spread of this virus. If you show up for an appointment and I [or my office staff] believe that you have a fever or other symptoms or think you have been exposed, I will have to require you to leave the office immediately. We can follow up with services by telehealth as appropriate.


If I [or my staff] test positive for the coronavirus, I will notify you to take appropriate precautions. 

Your Confidentiality in the Case of Infection

If you have tested positive for the coronavirus, I may be required to notify local health authorities that you have been in the office. If I have to report this, I will only provide the minimum information necessary for their data collection. I will not go into any details about the reason(s) for our visits.  By signing this form, you agree that I may do so without an additional signed release.

Ready to Let Your Wellness Flourish?